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| How To - Adding a New Pay Category / Job Code | ||||||
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| Our client would like to add another Pay/Job code. Is it possible to add that? | ||||||
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| Yes. There are a few places that the new category (categories) needs to be added. Please use the directions based on the account type for your client (Timeworks or TimeWorks Plus): TimeWorks: 1. Accountant Menu > Miscellaneous Settings > ExtraCategories. Adding the job code here adds it as a record type on the edit punch record screen of the timecard. NOTE: If you plan on using client specific codes and you do not want to use the ones set by default, start your list in the ExtraCategories field with a comma. For example: ‘,Hourly,Salary,Business,’ -Regular and Overtime cannot be removed from the system as it is hard coded. 2. Accountant Menu > Pay Code Translation. This allows for the job code added to be exported properly to your payroll software. The payroll software should provide you with this information. 3. Accountant Menu > Custom Processing / Rounding Rules > OT Categories. You will add the job code here if you need this category to promote to overtime. More on this can be found here, Q&A - Promoting Other Category Types to Overtime . 4. Accountant Menu > Clock Prompts. A clock prompt can be set up if you would like the employee to select the job code when they clock in at the TimeClock. More on this can be found here, How To - Setting Up Clock Prompts. TimeWorks Plus: 1. Accountant Menu > Processing Rules > PunchCategories (type in search box). Adds additional pay categories to the Time Card screen (when in edit mode). By default, the edit screen includes Regular/OT, Sick, Vacation, Holiday, Personal, Misc, Bonus, and Commission. NOTE: If you plan on using client specific codes and you do not want to use the ones set by default, check the "Remove Default" box. This will remove all default categories except Regular/OT. -Regular and Overtime cannot be removed from the system as it is hard coded. 2. Accountant Menu > Processing Rules >PayCodeTranslation (type in search box). This allows for the job code added to be exported properly to your payroll software. The payroll software should provide you with this information. 3. Accountant Menu > Processing Rules > Clock Prompts (type in search box). A clock prompt can be set up if you would like the employee to select the job code when they clock in at the TimeClock. More on this can be found here, How To - Setting Up Clock Prompts. Please note that if your format supports labor mapping you will want to configure this in advance under Accountant Menu > "File Format Maintenance". This is where you can map entries that a clock prompt has collected for you or other fields depending on the design of the format you are using. | ||||||
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