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| Q&A - Clock Prompt only Certain Employee's (Red and Blue Cards) | ||||||
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| I only want certain employees to have access to the clock prompts on the clock? Can I set it up so only select employees get prompted? | ||||||
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| In addition to the generic cards issued to employees (default color: "Black"), We can also encode different "colors" on your cards. Colors (red, blue or black) go into the stripe and are read differently by the reader. By having different colors on an employee's card, that employee can be an exception. You can use this exception to trigger clock prompts ONLY for that employee or group of employees with that color card issued to him/them. First, an option must be turned on in Miscellaneous Settings. The first option, 'AlternateColor' will be set to 'red' for our example's purpose. So we set AlternateColor to 'red' and click Save. Then, when setting up the Clock Prompts (Clock Prompts link from the Accountant Menu), we change the 'Collect Data for Employees With Which Type of Cards' to 'red' and click Save. - Now, if the employee has been given a 'red' encoded card, he simply presses 1 to clock in and will be prompted after he swipes his card (assuming the prompt is set to collect on clock in). - If the employee does NOT have a card, yet you've set up the system the same way as in the steps above, the employee can still trigger the color card prompt by pressing 4 to clock in or 5 to clock out as opposed to 1 and 2. **Note if the client also has employee's that use the WebClock to make punches, because the system will not be able to tell if the employee is a red or a blue card holder it must prompt all employee's with all prompts that have been created. So prompts that would only come up when someone swiped a blue/red card and used the 4 or 5 key to make a punch would also show on the WebClock regardless of who was clocking in. | ||||||
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